APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

6. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board February 7, 2017 (Regular).pdf
Attachment: Board February 7, 2017 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

7. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 2.7.17 Reassignments for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

8. APPROVAL OF RESOLUTION CONCERNING SCHOOL BOARD MEMBER RESIDENCE AREAS

Description
School Board member residence areas are designated by reference to voting precincts and pursuant to Section 1001.36, Florida Statutes, should be equal in population as nearly as practicable.  The statute allows the School Board to make changes during odd numbered years only.  The proposed changes helps to equalize the number of registered voters in each residence area.

Recommendation
That the School Board adopt the Resolution regarding School Board Member residence areas as presented.

Attachment: Resolution Redistricting 2017.pdf

9. APPROVAL OF 2017-2018 ELEMENTARY BEFORE/AFTER-SCHOOL CARE FEES

Description
In accordance with School Board Rule 5.39, fees must be approved yearly at a School Board meeting prior to the end of the school year.

Recommendation
That the elementary before/after-school care fees be approved as presented. This schedule reflects no increase in fees from last year.

Attachment: 2017-18 After Care Fees.pdf

10. APPROVAL OF SALARY SCHEDULE

Description
A temporary hourly salary lane has been added to facilitate supplemental administrator support.

Recommendation
That the salary schedule be approved as presented.

Attachment: Temporary-Substitute 2016-17.pdf

AGREEMENTS/CONTRACTS

11. APPROVAL OF AFFILIATION AGREEMENT BETWEEN ANIMAL MEDICAL CLINIC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Veterinary Assisting program and Animal Medical Clinic manages a veterinary/animal care facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a veterinary/animal care facility and Animal Medical Clinic has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Animal Medical Clinic and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Animal Medical Clinic Agreement 2016 - 2019.pdf

12. APPROVAL OF AFFILIATION AGREEMENT BETWEEN PGT INDUSTRIES, INC. (PGT) AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students an Industrial Education Program and PGT Industries, Inc. (PGT) manages the PGT Facility. The School Board desires to provide to its students a learning experience through the application of knowledge and work experience in a PGT Facility and PGT Industries, Inc. (PGT) has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between PGT Industries, Inc. (PGT) and The School Board of Sarasota County, Florida be approved as presented.

Attachment: PGT 2017 - 2018.pdf

13. APPROVAL OF AFFILIATION AGREEMENT BETWEEN THE HUMANE SOCIETY OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Veterinary Assisting program and The Humane Society of Sarasota County manages a veterinary/animal care facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a veterinary/animal care facility and The Human Society of Sarasota County has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between The Humane Society of Sarasota County and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Humane Society Agreement 2017 - 2020.pdf

14. APPROVAL OF AGREEMENT BETWEEN FACES OF ACCOMPLISHMENT, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This agreement will provide one to one mentoring for at-risk students in Sarasota County Schools.

Recommendation
That the agreement between Faces of Accomplishment, Inc. and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Faces of Accomplishment 2016-2017.pdf

15. AMENDMENT TO AGREEMENT BETWEEN COMMUNITY REHAB ASSOCIATES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR PHYSICAL/OCCUPATIONAL/SPEECH SERVICES

Description
This is an Amendment to an existing Agreement with Community Rehab Associates, Inc., for the increase of services in the area of speech language therapy.

Recommendation
That the Amendment between Community Rehab Associates, Inc. and the School Board of Sarasota County, Florida, be approved as presented. 

Attachment: Comm Rehab 2016-17 AMENDMENT 1 (002).pdf

GRANTS

16. APPROVAL OF THE SARASOTA AGAINST VIOLENCE (SAVE) GRANT PROPOSAL TO CAROLYN MASON FOR GRANT PROJECT MANAGER

Description
Grant funds not to exceed $62,783.00 will provide a Project Manager for the Sarasota Against ViolencE(SAVE)Grant.

Recommendation
That the Sarasota Against ViolencE (SAVE) Grant Project Manager proposal be approved.

Attachment: SAVE GRANT Project Manager Expectations.pdf
Attachment: Contract C.M..pdf

17. APPROVAL OF THE HISTORIC SPANISH POINT FIELD TRIP GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR LAMARQUE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,000 will allow Lamarque Elementary students to visit Historic Spanish Point and journal about Sarasota's early settlers.

Recommendation
That the Historic Spanish Point Field Trip grant application be approved.

Attachment: Historic Spanish Point.pdf

18. APPROVAL OF THE WHO'S THAT BIRD? GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR TOLEDO BLADE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,330 will allow Toledo Blade first grade students to visit Save Our Seabirds to learn about bird species, habitats, life cycles and adaptations.

Recommendation
That the Who's That Bird? grant application be approved.

Attachment: Whos that bird.pdf

19. APPROVAL OF THE MARVELOUS, MIRACULOUS CIRCUS MACHINE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA FOR SOUTHSIDE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,500 will allow Southside's fifth graders to learn about physical science concepts by creating their own Rube Goldberg-inspired machine and watching selected machines demonstrated at the Sailor Circus.

Recommendation
That the Marvelous, Miraculous Circus Machine grant application be approved.

Attachment: Marvelous Circus.pdf

FIELD TRIPS

20. APPROVAL OF RIVERVIEW HIGH SCHOOL'S BASKETBALL TEAM TO ATTEND TOURNAMENT IN ANCHORAGE, ALASKA ON JANUARY 9-15, 2017

Description
Team competed in the Alaska Airlines basketball tournament and visited the Anchorage Zoo, Museum and experienced various other educational opportunities.

Recommendation
That the field trip for Riverview High School's Basketball team to attend the Alaska Airlines Basketball Tournament in Anchorage Alaska on January 9-15, 2017 be approved as presented.

*Due to clerical error, this request is retroactive.  

FACILITIES

21. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $114,645.96 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Facilities Services change orders.pdf

22. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE OSPREY/CENTRAL FUEL STATIONS RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein change order #1 for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion be approved as presented.

Attachment: Fuel stations substantial complete.pdf

23. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF CERTIFICATES OF SUBSTANTIAL COMPLETION FOR THE EMMA AND LAKEVIEW ELEMENTARY FREEZER/COOLER RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor. The final costs have been internally audited and are enclosed herein the final payment for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificates of substantial completion be approved as presented.

Attachment: Cert of Sub Complete Freezers.pdf

CONSTRUCTION

24. APPROVAL OF CONSTRUCTION MANAGER RANKINGS FOR THE BRENTWOOD ELEMENTARY SCHOOL - CAFETERIA REPLACEMENT AND HVAC RENOVATION PROJECT

Description
The project's scope of work shall include  construction management services to upgrade the campus to address an undersized and over-utilized cafeteria and upgrade other campus facilities, including air handlers.  The project will be multi-phased.  On 1/12/2017, the Professional Services Selection Committee (PSSC) met to select a construction manager for this project.  The PSSC has ranked them in accordance with Board policy.  The preliminary project budget is $12,500,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the rankings of Construction Manager for the Brentwood Elementary School - Cafeteria Replacement and HVAC Renovation project be accepted as presented and the Director of Construction Services be authorized to attempt negotiations with the top-ranked firm.

Attachment: CMResults.pdf

25. APPROVAL OF THE DELETION OF A PORTABLE AT THE VENICE FIRE ACADEMY

Description
This portable was loaned to the Venice Fire Department in 1987. They now wish to demolish it and replace it with a permanent building. The demolition value of this building has been proven by the Castaldi Formula calculation

Recommendation
That the deletion of Portable #99-339 at Venice Fire Academy from the F.I.S.H. inventory for demolition, be approved as presented.

Attachment: Memo_99-339.pdf

26. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVCES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($884,984.02) in gross contract dollars. Included in these change orders are ($923,406.02) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($871,135.32) result a net of $52,270.70 in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: FEB07CO.pdf

FINANCE

27. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2016

Description
The Superintendent's Financial Statements for the month ending December 31, 2016 did not reflect any unexpected trends for the second quarter of 2016-2017 fiscal year. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance in the internal service funds are higher to cover claims that have been incurred, but not paid.

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending December 31, 2016.

Attachment: Superintendent's Report Attachment A December.pdf
Attachment: Dec16-17 supers.pdf

JOB DESCRIPTIONS

28. APPROVAL OF THE REVISED JOB DESCRIPTION FOR PARAPROFESSIONAL AIDE III - INTERPRETER

Description
The revised job description for Paraprofessional Aide III-Interpreter is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Paraprofessional Aide III-Interpreter as presented.

Attachment: Job 210 - ParaproAideIII - Interpreter.pdf

29. APPROVAL OF REVISED JOB DESCRIPTION FOR SYSTEM ADMINISTRATOR

Description
The revised job description for System Administrator is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for System Administrator as presented.

Attachment: Job 376 - System Administrator.pdf

30. APPROVAL OF THE REVISED JOB DESCRIPTION ADMINISTRATIVE ASSISTANT II - DEPARTMENT OF SAFETY AND SECURITY/SCHOOL POLICE

Description
The revised job description for Administrative Assistant II-Department of Safety and Security/School Police is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Administrative Assistant II-Department of Safety and Security/School Police as presented.

Attachment: Job 364 -Safety Security Admin Asst.pdf

SCHOOL BOARD RULES

31. APPROVAL OF NEW SCHOOL BOARD POLICY 5.23*+

Description
Policy 5.23*+ Controlled Open Enrollment has been advertised and is ready for approval.


Recommendation
That the new School Board Policy 5.23*+ be approved as presented.


Attachment: Policy 5.23 Controlled Open Enrollment.pdf
Attachment: 5.23 COE Plan.pdf

32. APPROVAL OF REVISED SCHOOL BOARD POLICIES 3.60, 4.10*+, 5.20+ AND 6.22+

Description
Policies 3.60 Flag Display and Pledge, 4.10*+ The Curriculum, 5.20+ Student Assignment and 6.22+ Teaching Out-of-Field have been advertised and are ready for approval.


Recommendation
That the revised School Board Policies 3.60, 4.10*+, 5.20+ and 6.22+ be approved as presented.


Attachment: Policy 3.60 Flag Display and Pledge.pdf
Attachment: Policy 4.10 The Curriculum.pdf
Attachment: Policy 6.22 Teaching Out-of-Field.pdf
Attachment: Policy 5 20 - 2-2-17 update.pdf